Streamline and Automate Agreement Preparation With Docusign IAM

Agreements are essential to getting work done, driving revenue, adhering to compliance obligations, and so much more. Yet, for most organisations, agreement creation is slow, cumbersome, and complicated. Once teams take a hard look at their process, they’re often stunned at just how much inefficiency and risk they find. Recreating templates from scratch, manually entering data, and managing agreements across disconnected systems are all common practices that lead to costly problems, including:

• Time wasted recreating similar documents instead of using standardised templates.

• Errors and inconsistencies from manually inputting contract details, leading to disputes.

• Compliance risks due to outdated terms, missing clauses or formatting mistakes.

• Inefficient updates with no way to ensure changes are applied consistently across versions.

• Integration challenges and redundancies from leaning on platforms that don’t sync.

These problems, however, can be easily remedied with the right modern agreement technology. In fact, a 2024 study by Deloitte revealed that organisations with more advanced contract creation capabilities report outperforming their financial goals 55% more than organisations that create agreements from scratch.

That’s why we built Docusign Agreement Preparation within the Docusign Intelligent Agreement Management (IAM) platform. This new capability helps you ensure the data within your agreements is accurate from the start. Instead of manually piecing together documents, Agreement Preparation allows for simplified template creation, enhanced accuracy, and the ability to generate agreements faster than ever before. 

Here’s how these new features can help your business create agreements more efficiently. 

The fundamentals of Agreement Preparation

Agreement Preparation makes the foundation of agreements even simpler. With customisable templates, document generation, and stronger built-in compliance with a centralised management system, Agreement Preparation within IAM helps round out your entire contracting process. Here’s a closer look: 

Intuitive template creation

Easily and intuitively create your contracts from scratch or from an existing template, with AI-suggested data fields generated automatically based on the type of agreement you’re creating. Need to make a change? Updating templates is easy, with a no-code, user-friendly interface that provides centralised storage for easy searching and updating. Any changes to a template are instantly applied to all documents generated from it, maintaining consistency without constant and repetitive manual edits.

Connected workflows and data

Add data to agreements at the point of generation, ensuring that data, templates, and agreements stay error-free and in sync across the entire agreement lifecycle. This means no more manual updates, version control headaches, or outdated contracts. 

And your agreements will always reflect the latest information from your systems of record thanks to real-time data updates from connected platforms like Salesforce, HubSpot and Workday. With conditional logic built in, the right content and data will be automatically pulled from the right systems depending on the type of contract. 

Stronger compliance

Pre-approved legal language and built-in business rules reduce risk and ensure consistency. Agreement Preparation standardises templates, automates data population, and helps make sure that every document aligns with your organisation’s brand, legal, and compliance standards. 

Why Docusign Agreement Preparation stands out

Most document generation solutions are built for general use, but Docusign Agreement Preparation is purpose-built for agreements. It’s specially designed to understand the metadata, workflow logic, and compliance needs unique to your contracts. That means you have the ease and flexibility of instant, tool-agnostic document generation, and the peace of mind that your contracts will remain consistent with your company’s compliance standards, even when a template is modified.

Agreement Preparation also uses AI to automate the low-risk, monotonous parts of the agreement creation process. AI can detect, for instance, the type of agreement you’re creating, and then automatically suggest and position relevant fields. It can also pull data from integrated platforms like Salesforce, Workday, and SAP, helping to ensure contracts always contain the most up-to-date information.

Docusign Agreement Preparation can work across your HR, Legal, Sales, Procurement, and other teams to make contract management more seamless. From business agreements to offer letters to RFPs, your entire company stands to benefit from a more unified, streamlined agreement process. 

Reliable agreements from the start with Docusign Agreement Preparation 

Contract preparation impacts every aspect of your business, which is why Docusign Agreement Preparation offers an intuitive, efficient, and secure agreement creation and management process. This allows your teams to boost their productivity, generate professional-looking, error-free documents populated with the most current information from your system of record, and have greater assurance your agreements meet internal and regulatory standards.

Agreement Preparation is part of the Docusign IAM portfolio and as in limited functionality within Docusign eSignature.  

Learn more about Agreement Preparation.